How to Order Custom T-Shirts for Your Next Event (Complete Guide)

Planning a 5K, fundraiser, school event, church retreat, or company outing? Custom t-shirts make any event memorable. Here's our step-by-step guide to getting your order right — from design to delivery.

Step 1: Choose Your Print Method

The right method depends on your quantity and design complexity:

• Screen printing — Best for 24+ shirts with 1-6 colors. Most durable and cost-effective for bulk.
• DTG printing — Best for under 24 shirts or full-color/photo designs. No setup fees.
• DTF transfers — Best for any quantity on any fabric. Full color, great durability.

Not sure? Just tell us your quantity and design — we'll recommend the best option.

Step 2: Pick Your Garments

The shirt you choose matters just as much as the print. Consider:

• Budget-friendly events: Gildan 5000 or Fruit of the Loom — reliable and affordable
• Premium events: Bella+Canvas 3001 or Next Level 6210 — softer, more fitted
• Athletic events/5Ks: Moisture-wicking polyester blends
• Bring your own: We can print on garments you supply

Step 3: Design Your Artwork

Three ways to get your design ready:

1. Send us your file: We accept AI, EPS, PDF, PNG, and PSD formats
2. Use our design team: Share your ideas and we'll create the artwork (starting at $25)
3. Send a rough sketch: Even a napkin drawing works — we'll turn it into a print-ready design

Step 4: Timeline Planning

Give yourself enough lead time:

• Standard turnaround: 5-7 business days after artwork approval
• Rush orders: Available for tight deadlines — call to discuss
• Design revisions: Allow 1-2 extra days for revisions

Pro tip: Order 2 weeks before your event to leave room for any adjustments.

Step 5: Sizing & Quantities

Common mistakes to avoid:

• Order 10-15% extra in popular sizes (M, L, XL) — people always forget to sign up
• Get a size range from YS to 3XL to cover everyone
• Order a few extras for last-minute additions and future use

10% Off for Schools, Churches & Nonprofits

If your event is for a school, church, or nonprofit organization, you automatically get 10% off your entire order. No minimum quantity required.

Written by Daniel & Leticia Campero

Owners of The Printing Needle — custom printing in Garden Grove, CA.

Ready to Get Started?

No minimums. 5-7 day turnaround. Family-owned in Garden Grove, CA.